Japan Embassy Vienna

Before your visit

The embassy’s address is Heßgasse 6 in Vienna’s 1st district (Innere Stadt).

• Consular section: Monday to Friday from 09:00 to 12:00 and from 13:30 to 16:30.
• Bring: your passport or ID card, plus originals and copies of every document needed for your application.
• Emergencies outside office hours: +43 1 531 92 0.

About the Japanese Embassy in Vienna

The current head of mission is Ambassador Kiminori Iwama, in office since January 2025. Its accreditation extends beyond Austria to Kosovo. 8 diplomats are registered with the Austrian Foreign Ministry for this embassy. Do not confuse the embassy with Japan’s permanent mission to the United Nations and other international organisations in Vienna: that mission deals with multilateral diplomacy only.

Embassy or honorary consulate?

The consular section in Vienna is responsible for Japanese citizens in all of Austria. One honorary consulate (Salzburg) can help with information and some formalities, but passports are normally issued by the embassy.

Consular services

Requests the consular staff deal with:

• Japanese passports and emergency travel documents
• Registration of births, marriages and deaths
• Powers of attorney and other notarial acts
• Certificates for pensions and social security abroad
• Citizenship and residence register matters

Ask the embassy about fees and processing times before you apply – they are not listed by the Austrian Foreign Ministry.

Documents checklist

Prepare these documents before your appointment. The lists are taken from official Japanese sources:

Japanese passport (new or renewal, abroad)

• Passport application form, filled in and signed (the embassy or consulate can provide it)
• One photo taken within the last six months, 35 × 45 mm
• Your current or expired passport
• Koseki Tohon (family register certificate) issued within six months – needed for a new passport, an expired passport or after a change of name or registered domicile
• Proof of your residence status and address in Austria (e.g. residence card)
• Collection in person; applicants under 18 receive a 5-year passport with a parent’s consent

Sources: Ministry of Foreign Affairs of Japan – passport application procedure and required documents, Embassy of Japan – Japanese passport (checked October 2026). Requirements and fees can change and individual posts may ask for more – confirm the current list with the embassy before your visit.

Do I need an appointment?

Walk-in visits are possible during public hours; ask in advance whether your specific service needs a booked slot.

Visa and entry information

Austrian citizens need no visa for Japan and must travel with a passport. Austria’s travel advice for Japan: good security standard (level 1 of 4).

Closing days

The embassy is closed on Austrian public holidays and on the Japanese national holiday (23 February). Bridge days around holidays may bring further closures.

Emergency assistance

Japanese citizens in an emergency can reach the embassy outside office hours on +43 1 531 92 0. Typical cases are a stolen passport before a trip home, a hospital stay or an arrest. Legal fees, fines and travel costs remain the citizen’s responsibility. Austrians who need help in Japan contact the Austrian Embassy in Tokyo (+81 3 34 51 82 81).

Diplomatic missions between Japan and Austria

Japan in Austria

• Vienna – Embassy of Japan (this page)
• Salzburg – Honorary Consulate General (Salzburg, Tyrol, Vorarlberg, Carinthia and Upper Austria)

Austria in Japan

• Hiroshima – Austrian Honorary Consulate
• Nagoya – Austrian Honorary Consulate
• Osaka – Austrian Honorary Consulate General
• Sapporo – Austrian Honorary Consulate
• Tokyo – Austrian Embassy