The Embassy of Japan in Warsaw represents Japan in Poland and serves Japanese citizens living in the country.
Contact Details
| Address | Szwoleżerów 8, 00-464 Warsaw, Poland |
| Telephone | +48 22 696 50 00 |
| prot@wr.mofa.go.jp | |
| Head of Mission | Akira Kono, Ambassador |
| National Day | 23 February |
Opening Hours
No opening hours are published in the Polish Foreign Ministry’s list of foreign missions (September 2026). Check the embassy’s website or call before visiting.
Location of the Embassy
Before your visit
Visitors go to Szwoleżerów 8, 00-464 Warsaw.
- Opening hours: not published in the Polish Foreign Ministry’s list of foreign missions (September 2026) – check the embassy’s website or call before you go.
- Documents: take originals and photocopies, and a valid passport or identity card.
About the Japanese Embassy in Warsaw
According to the Polish Foreign Ministry, Japan is represented by Ambassador Akira Kono (credentials presented 30 October 2024). One honorary consulate – in Krakow – supports Japanese citizens outside the capital.
Consular services
The consular section typically handles:
- Japanese passports and emergency travel documents
- Certification and legalisation of documents
- Certificates for pensions abroad
- Citizenship and civil register matters
- Help for citizens in difficulty – illness, arrest or loss of documents
Documents checklist
The most frequent applications and the documents the Japanese authorities ask for:
Japanese passport (new or renewal, abroad)
- Passport application form, filled in and signed (the embassy or consulate can provide it)
- One photo taken within the last six months, 35 × 45 mm
- Your current or expired passport
- Koseki Tohon (family register certificate) issued within six months – needed for a new passport, an expired passport or after a change of name or registered domicile
- Proof of your residence status and address in Poland (e.g. residence card)
- Collection in person; applicants under 18 receive a 5-year passport with a parent’s consent
Sources: Ministry of Foreign Affairs of Japan – passport application procedure and required documents, Embassy of Japan – Japanese passport (checked October 2026). Requirements and fees can change and individual posts may ask for more – confirm the current list with the embassy before your visit.
Do I need an appointment?
Ask in advance whether your service needs a booked slot.
Do Polish citizens need a visa for Japan?
Polish citizens do not need a visa for short tourist stays in Japan (up to 90 days), according to the Polish Ministry of Foreign Affairs; a valid passport is required. Details: Polish Ministry of Foreign Affairs – travel advice (in Polish).
Closing days
Expect the embassy to be closed on Polish holidays such as Constitution Day (3 May), Independence Day (11 November) and Christmas Eve (24 December) as well as on the Japanese national day, 23 February. Many missions also close on their own national and religious holidays – call ahead.
Emergency assistance
For emergencies, the embassy’s number is +48 22 696 50 00. The embassy can help with lost passports, arrests and serious accidents, but it cannot cover costs or interfere with Polish authorities. In Poland, the emergency number is 112. Polish citizens who need help in Japan should contact the Polish embassy or consulate responsible for the country; the Polish Foreign Ministry’s Odyseusz service lists the contacts and lets travellers register their trip.
Diplomatic missions of Japan in Poland
Japan in Poland
- Warsaw – Embassy of Japan (this page)
- Krakow – Honorary Consulate General
Frequently asked questions about the Embassy of Japan in Warsaw
Where is the Japanese Embassy in Warsaw?
At Szwoleżerów 8, 00-464 Warsaw.
Who is the ambassador of Japan to Poland?
Akira Kono, who presented credentials on 30 October 2024, according to the Polish Ministry of Foreign Affairs.
When is the Japanese national day?
The national day of Japan is 23 February; embassies usually close or hold a reception on that day.
Do Polish citizens need a visa for Japan?
No, not for short tourist stays (up to 90 days) – a valid passport is required.
Details checked on 12 October 2026. Sources: Polish Ministry of Foreign Affairs – list of diplomatic missions in Poland (28 September 2026), Polish Ministry of Foreign Affairs – travel advice for Japan (Odyseusz). Rules and opening hours can change. Confirm with the embassy before your visit.
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