Belgium Embassy Kyiv

Before your visit

• Consular section: tel. +380 50 355 23 53, e-mail Kyiv.Visa@diplobel.fed.be (according to the directory of foreign diplomatic missions published by the Ministry of Foreign Affairs of Ukraine (October 2026)).
• Consular section: temporarily closed, according to the directory of foreign diplomatic missions published by the Ministry of Foreign Affairs of Ukraine (October 2026).

About the Embassy of Belgium in Ukraine

The ambassador is Luc Jacobs, according to the directory of foreign diplomatic missions published by the Ministry of Foreign Affairs of Ukraine (October 2026), which gives 16 August 2024 as the date credentials were presented. The office is in the capital, Kyiv, about 29 km in a straight line from Boryspil International Airport. Ukraine’s airspace remains closed to civil flights, according to GOV.UK travel advice (October 2026).

From the embassy’s website

According to the embassy’s website (last updated 8 May 2025), the embassy is open Monday to Friday 09:00–12:30 and 13:30–16:30, by appointment only, and its consular department is temporarily closed: consular matters are handled by the Belgian Embassy in Poland (consulate.warsaw@diplobel.fed.be, +48 22 551 28 00). Outside working hours an on-call service for Belgian citizens answers only extremely serious and urgent cases on +380 50 387 75 01. The embassy’s 2026 closing days include Catholic and Orthodox Easter Monday (6 and 13 April) and Ukrainian holidays such as 8 May and Constitution Day (observed on 29 June).

Source: ukraine.diplomatie.belgium.be/en/embassy-kyiv/address-and-opening-hours (checked October 2026).

Do I need an appointment?

Yes, for most services, according to the embassy’s official website (checked October 2026).

Do Belgian citizens need a visa for Ukraine?

Holders of ordinary Belgian passports do not need a visa for stays of up to 90 days within any 180-day period in Ukraine, according to the Ministry of Foreign Affairs of Ukraine’s entry-regime table (as of 8 June 2023). Ukraine is not part of the Schengen area and applies its own visa rules.

Documents checklist

The most frequent applications and the documents the Belgian authorities ask for:

Belgian passport (application abroad)

• You must be registered in the population register of a Belgian embassy or consulate (Belgians registered in a Belgian municipality cannot get an ordinary passport abroad)
• Apply in person (from age 6) – fingerprints from age 12; many posts work by appointment
• Completed and signed application form; one recent photo (many posts take the photo themselves)
• Your current passport, which is cancelled when the new one is delivered
• Minors: form signed by both parents
• You may also apply at another Belgian post or a Belgian municipality – this can take longer

Sources: FPS Foreign Affairs Belgium – ordinary passport, FPS Foreign Affairs Belgium – biometrics and passport applications from Belgians abroad (checked October 2026). Requirements and fees can change and individual posts may ask for more – confirm the current list with the Belgian Embassy in Poland (consulate.warsaw@diplobel.fed.be) – the consular department in Kyiv is temporarily closed.

Other consulates and embassies in Kyiv

73 other countries are represented in Kyiv, among them: Brazil (embassy), Bulgaria (embassy), Canada (embassy), China (embassy), Croatia (embassy), Cyprus (embassy), Czech Republic (embassy), Denmark (embassy), Egypt (embassy), Estonia (embassy), Finland (embassy), France (embassy), Georgia (embassy), Germany (embassy), Greece (embassy), Holy See (apostolic nunciature), Hungary (embassy), India (embassy), Indonesia (embassy), Iran (embassy). The full list of all 74 missions is on the overview page for Ukraine.

Closing days

Article 73 of the Labour Code of Ukraine lists nine public holidays, among them Christmas (25 December), Constitution Day (28 June) and Independence Day (24 August), but under martial law these are working days (Law No. 2136-IX, Article 6). Martial law remains in force throughout Ukraine, according to GOV.UK travel advice. The embassy may close on Belgium’s national day (21 July) and on other days set by its own government.

Emergency assistance

Outside office hours, Belgian citizens can call the embassy’s emergency number +380 50 387 75 01, according to the embassy’s website. In Ukraine, dial 103 for an ambulance, 101 for the fire service and 102 for the police (GOV.UK travel advice). Ukrainian citizens who need help in Belgium can contact the Embassy of Ukraine in Brussels.