Poland Consulate General Kharkiv

Before your visit

• Appointment: visits by appointment only, according to the directory of foreign diplomatic missions published by the Ministry of Foreign Affairs of Ukraine (October 2026).

About the Consulate General of Poland in Kharkiv

The consulate general serves its consular district from a temporary address in Kyiv, according to the directory of foreign diplomatic missions published by the Ministry of Foreign Affairs of Ukraine (October 2026); its own telephone numbers and e-mail address remain listed. Poland is also represented by the Embassy of Poland in Ukraine, the Consulate General of Poland in Odesa, the Consulate General of Poland in Lutsk, the Consulate General of Poland in Vinnytsia and the Consulate General of Poland in Lviv. The office is in the capital, Kyiv, about 29 km in a straight line from Boryspil International Airport. Ukraine’s airspace remains closed to civil flights, according to GOV.UK travel advice (October 2026).

From the consulate general’s website

According to the Polish government’s website, the consulate general currently works in a limited way from the building of the Polish Embassy’s consular section in Kyiv; its permanent address is Alchevskykh Street 16, 61002 Kharkiv. Visitors are received only after an appointment arranged by e-mail (charkow.kg.sekretariat@msz.gov.pl), the telephone number is +380 44 230 07 51, and fees are paid only in cash in euros. In emergencies involving Polish citizens (danger to life, accidents, deaths, arrests), the emergency numbers are +380 50 450 55 60 and +380 95 280 93 10.

Source: www.gov.pl/web/ukraina/konsulat-generalny-rp-w-charkowie (checked October 2026).

Do I need an appointment?

Yes. According to the directory of foreign diplomatic missions published by the Ministry of Foreign Affairs of Ukraine (October 2026), visits are by appointment only.

Documents checklist

Prepare these documents before your appointment. The lists are taken from official Polish sources:

Polish passport for adults (application abroad)

• Book an appointment in the e-konsulat system and apply in person; collect the passport at the same consular post
• A biometric colour photo – without a suitable photo the consul will not accept the application
• Your valid passport or ID card confirming your identity and Polish citizenship
• For a reduced fee: proof of eligibility (e.g. student, pensioner or Large Family Card); applicants aged 70 or over pay no fee
• While you wait, or in a documented emergency, a temporary passport can be issued

Sources: Poland in the UK (gov.pl) – passport for an adult, Poland in the US (gov.pl) – temporary passport for an adult (checked October 2026). Requirements and fees can change and individual posts may ask for more – confirm the current list with the consulate general.

Other consulates and embassies in Kharkiv

73 other countries are represented in Kharkiv, among them: Poland (consulate general), Poland (embassy), Portugal (embassy), Qatar (embassy), Romania (embassy), Saudi Arabia (embassy), Serbia (embassy), Slovakia (embassy), Slovenia (embassy), South Africa (embassy), Sovereign Order of Malta (embassy), Spain (embassy), Sudan (embassy), Sweden (embassy), Switzerland (embassy), Tajikistan (embassy), Turkmenistan (embassy), Türkiye (embassy), United Arab Emirates (embassy), United Kingdom (embassy). The full list of all 74 missions is on the overview page for Ukraine.

Closing days

Article 73 of the Labour Code of Ukraine lists nine public holidays, among them Christmas (25 December), Constitution Day (28 June) and Independence Day (24 August), but under martial law these are working days (Law No. 2136-IX, Article 6). Martial law remains in force throughout Ukraine, according to GOV.UK travel advice. The consulate general may close on Poland’s national day (3 May) and on other days set by its own government.

Emergency assistance

Outside office hours, Polish citizens can call the consulate general’s emergency number +380 50 450 55 60, according to the embassy’s website. In Ukraine, dial 103 for an ambulance, 101 for the fire service and 102 for the police (GOV.UK travel advice). Ukrainian citizens who need help in Poland can contact the Embassy of Ukraine in Warsaw.

Diplomatic missions of Poland in Ukraine

Poland in Ukraine

The nearest other Polish office is the Consulate General in Odesa, in the same city. Distances in brackets are straight-line distances from Kharkiv.

• Kyiv (same city) – Embassy of Poland in Ukraine
• Kharkiv – Consulate General of Poland in Kharkiv (this page) (temporarily at Bohdana Khmelnytskoho Street 60, 01901 Kyiv)
• Odesa (same city) – Consulate General of Poland in Odesa (temporarily at Bohdana Khmelnytskoho Street 60, 01901 Kyiv)
• Lutsk (370 km) – Consulate General of Poland in Lutsk
• Vinnytsia (470 km) – Consulate General of Poland in Vinnytsia (temporarily at Ivana Franka Street 110, 79011 Lviv)
• Lviv (470 km) – Consulate General of Poland in Lviv